No matter the industry, everything revolves around one thing: efficiency. It is obvious that businesses are ready to improve processes and user experience by using the most modern tool available. Now eSignWS has arrived, a platform that promises to change the way you handle and carry out electronic signing.
But what makes it better?
This is the reason for this article, we have prepared an overview of eSignWS top 10 most useful features for every organization. 🚨Spoiler alert: You might want to subscribe by the time you are done reading. 🚨
1. Document Management: Handle Files Like a Pro
Document management could be a headache, especially when dealing with various file types. eSignWS makes it easier by accepting a wide range of documents with different formats including PDF, Word, Excel, and many more. Whether you are uploading contracts, NDAs or sales agreements, this platform covers it all. But it does not end there. In addition to these features, your documents are properly organized and protected from unauthorized access, thanks to secure storage options.
Additionally, eSignWS makes it possible to save document templates, ensuring they can be easily and confidently reused for future documents. In this way, it is possible to standardize forms, reduce repetitive tasks, and save valuable time. Think of how simple it would be to use an existing template; just input the necessary details and send the document for a signature, all within a few clicks!
2. Document Tracking: Stay Informed Every Step of the Way
One of the best features of eSignWS is document tracking. Have you ever wondered whether your agreement was opened or not, let alone signed? With real-time tracking, you can monitor the status of your documents at every stage. You can see exactly who has viewed or signed the documents, ensuring complete transparency. This level of insight is essential for maintaining accountability and speeding up the signing process.
You will receive instant notifications from the system, so you never miss any important updates. There is no need for guess work or chasing down signers–eSignWS does the hard work. This feature not only saves times but also ensures that you’re always informed about the status of your documents.
3. Multiple Signers: Seamless Collaboration Across Teams
Complex documents often require multiple signatures, sometimes in a specific order. This is where eSignWS shines, as it allows for multiple signers with a pre-established signing sequence. This ensures smooth coordination when gathering signatures your coworkers, business partners or customers.
Additionally, eSignWS offers various ways to sign documents including typed signatures, drawn signatures, and the ability to upload images of signatures. This flexibility ensures that the signing process is both user-friendly and legally binding, regardless of the circumstances.
4. Customizable Fields: Tailor Your Documents to Fit Every Need
When it comes to document preparation, customization is key. eSignWS allows you to add a variety of input fields to your documents, such as text fields, checkboxes, dates, and more. This feature is especially useful when you need to collect specific data from the signers.
For example, you can include date fields for signers to note the date of signing or a checkbox to confirm agreement with certain terms. This level of customization ensures your documents are not only accurate but also tailored to meet your specific requirements.
5. Authentication Methods: Secure Every Signature
Security is crucial when dealing with electronic signatures, and eSignWS takes this seriously. The platform offers a variety of authentication methods to verify the identity of signers. With features like multi-factor authentication (MFA), email verification, OTP codes, and knowledge-based authentication, only authorized individuals can sign your documents.
These authentication methods guarantee that there are no security lapses, giving you peace of mind that your documents are in safe hands. Whether you are handling high-value contracts or signing daily agreements, eSignWS keeps them secure.
6. Encryption: Protect Your Data at All Costs
In modern society, data security is a non-negotiable priority, even if it’s not explicitly requested. eSignWS implements end to end encryption technology in order to safeguard your document data, whether in transit or storage. This means that once your document is uploaded to the system, through signing, and until it’s archived, it is fully encrypted and inaccessible to unauthorized personnel.
End-to-end encryption ensures that even if data is intercepted, it cannot be read or used by anyone other than the intended recipients. For companies handling sensitive data, this feature is crucial in protecting against breaches.
7. Audit Trail: Maintain a Clear Record of Actions
The signing process requires compliance and accountability, and eSignWS delivers this through audit trail feature. It provides a detailed record of all actions performed on a document including views, edits, signatures, and timestamps.
The audit trail ensures complete accountability for all participants involved in the signing process. Whether for legal compliance or internal record-keeping, this feature provides the documentation you need to validate the integrity of your processes.
8. eSignature Validator: Ensure Legality and Integrity
eSignWS integrates an eSignature Validator designed to seal electronic documents, ensuring they are legally binding and tamper-proof. This feature is important for industries that are regulated or handle sensitive legal documents.
With the eSignature Validator, you can confidently proceed, knowing that your electronic signatures will hold up in court or any legal setting. It’s a simple yet powerful feature that reinforces the reliability of the eSignWS platform.
9. Integration and API: Seamless Workflow Integration
In today’s digital world, no tool operates in isolation. eSignWS has implemented several RESTful APIs, making it easier to integrate with other applications and workflows that you already use. Whether it’s connecting with your CRM or cloud storage services like Google Drive, Dropbox or OneDrive, eSignWS ensures seamless collaboration.
This integration allows you to customize the document signing workflow, ensuring it functions as part of a larger system, not in isolation. It enhances operational efficiency and ensures that eSignWS integrates smoothly into your existing processes.
10. Customization and Branding: Make It Yours
Last but not the least, eSignWS offers extensive customization and branding options. You may customize the platform by incorporating the company’s logo, colors and themes, among other elements. Even email templates for signing requests and notifications can be customized, ensuring that your clients or partner always experience your brand.
This feature goes beyond aesthetics—it’s about enhancing brand presence in every interaction. By integrating your branding into the signing process, you create a cohesive and professional experience for all parties involved.
Why You Need to Subscribe to eSignWS Now
With such a wide range of features, it is clear that eSignWS is designed to tackle the challenges modern businesses face. But beyond its robust functionality, the platform offers something even more valuable: peace of mind. By managing document workflows, the signing process, and security all in one place, eSignWS allows you to focus on what truly matters—the growth of your business.
The time to subscribe to eSignWS is now. In an age where digital transformation is now a must and not an option, you obviously need an effective eSignature platform. Ignoring such situations can lead to inefficiencies or security risks. With eSignWS, you’re not just acquiring another tool—you’re investing in the future of your business.
So why wait? Subscribe today and experience the ease, security, and efficiency that eSignWS brings to your organization. The future of eSignatures is here, and it’s called eSignWS.